The Züriberg Toastmasters Club is committed to:
- improving the evaluation process
- providing adequate training and guidance to those wishing to evaluate others, and
- recognizing the importance of evaluating all that we do.
A speaker receives an evaluation after every prepared speech. The importance and value of evaluations cannot be understated. The evaluation you offer could make the difference between a worthwhile and a wasted speech for the speaker. In addition to your oral feedback, you will also present the speaker with a written evaluation in his/her manual.
Evaluations help speakers improve, and are at the core of the Toastmasters program. Without them, speakers may not develop as quickly. An evaluator is required to be aware of the speaker’s progress to date, skill level, habits, and mannerisms. If the speaker employs a technique or gesture that elicits a positive response from the audience, tell him/her, so he/she will be encouraged to use it again.
Evaluations are also an additional opportunity to improve our own speaking skills.
Prior to the Meeting
- Please download and review “202 Effective Evaluation” and “292A Evaluate to Motivate”, attached at the bottom of this page.
- Evaluation requires careful preparation if the speaker is to benefit. Remember, the purpose is to help people develop skills in various situations, including formal speeches, discussions and meetings.
- Talk with the speaker to find out which project in which manual the speech pertains to. Study the project objectives and the evaluation guide in the manual.
- Review the speech objectives and what the speaker hopes to achieve in particular. Find out which techniques or skills the speaker hopes to strengthen & any weaknesses they wish to address.
- Ask the speaker for information that you can use to introduce him. Excellent advice on introductions: http://toastmasters.wikia.com/wiki/Introduction
Upon Arrival at the Meeting
- Talk to the General Evaluator to confirm the evaluation session format.
During the Meeting
- Record your impressions and answers to the evaluation questions in the manual.
- When introduced, stand and give your evaluation. Be as objective as possible. Good evaluations may give new life to discouraged members and poor evaluations can dishearten members who tried their best.
- Always provide the speaker with methods for improving. For every criticism, you should offer a specific suggestion for improvement. Focus on 2-5 suggestions at most.
- Try to begin and end with a note of encouragement or praise.
- Don’t read out lengthy written comments. Your time is limited, so highlight the most important points. The oral evaluation is partly for the benefit of all meeting attendees.
- Praise successful elements of the speech, and explain why they were successful. Give feedback about aspects of the speech that were impressive and contributed to the overall success, such as gestures, humor and personal stories.
- Be honest and candid about perceived faults or distracting mannerisms.
- Write, don’t announce, personal comments.
- Overall, give feedback in the same way that you would like to receive it.