The role of GE is extremely important. This person is responsible for giving feedback on the entire meeting, including the performance of the Toastmaster of the Evening and all other functionaries. Feedback may examine administrative and organizational issues not addressed in any other forum.
Prior to the Meeting
- Assist the TME in filling the evaluator roles. Contact all speech evaluators and other evaluation team members (Listener, Ah & Vote Counter, Grammarian, Timer) well in advance of the meeting. Ensure that they understand their responsibilities. Remind speech evaluators, in particular, that good evaluations consist of accurate, analytical feedback on the speech content and delivery.
- Ask the Club President and TME if there is anything particular that they would like you to pay attention to during the course of the meeting.
- Prepare a brief explanation of your duties and a list of your team members, so you can call on them when required.
Upon Arrival at the Meeting
- Meet briefly with each functionary to ensure they are prepared for their roles.
- Confirm that the timer is comfortable with the timing device and knows the time-limits for each part of the meeting and each speaker.
- Make sure that each evaluator has the speaker’s manual and knows how to evaluate the speech and how to introduce the respective speaker.
- Note how well the venue is prepared and if the meeting begins on time
During the Meeting
- IN YOUR OPENING SEGMENT: Remind evaluators and members that the focus of speech and other evaluations should be analytical, useful feedback for speakers and meeting participants, not shows on the part of evaluators. Voting for Best Speech Evaluator should be based on the depth and usefulness of the feedback, not the flash of the evaluator’s performance.
- Observe the meeting carefully and record your observations – include positive opinions and any recommended areas for improvement.
- When called on by the TME, stand at the front and invite your team up one at a time (listener, ah & oh counter, grammarian & timer) to give their reports. After they are finished, give your report, in which you may include the following:
- Flow and general conduct of the meeting (eg. Opened on time? Were program changes clear?)
- Various functionary roles and reports (eg. Did the Timer maintain control; did the Grammarian make useful comments on relevant grammatical issues?)
- Did evaluators offer relevant praise and useful feedback?
- Sergeant at Arms
- Overall performance of TME
- Business and/or education sessions (eg. Too long/boring?)
- Table Topics (eg. creativity, involvement of all who have not had a chance to speak, including guests if they choose)
- Other general comments
- Cede the stage to the TME